TIER 2  ·  REFRAMED

Construction Monitoring

Canonical URL: fireqa.com/standards/construction-monitoring

1.  TERM

Construction monitoring, in the context of passive fire compliance, is the systematic inspection and recording of building items requiring ongoing oversight during construction — tracking their status from initial identification through to closure, with photographic evidence and reinspection history at each stage.

2.  PURPOSE

During construction, passive fire and building compliance items are frequently incomplete, inaccessible, or in a state that changes between site visits. Construction monitoring provides a structured, documented process for identifying these items, assigning them for resolution, and tracking each through reinspection to closure.

FireQA's Construction Monitoring module replaces informal site walk notes and email chains with a single, location-referenced register that gives clients and project managers real-time visibility of outstanding items and their current status.

3.  SCOPE

Construction monitoring applies during the construction phase of a project where passive fire or building compliance items require identification, tracking, and reinspection before handover. It is used by passive fire inspectors, fire engineers, building surveyors, and principal contractors in Australia and New Zealand.

Each item can be reinspected as many times as necessary before it is closed. Clients and other trades can be invited into the work package to view progress in real time.

4.  COMPONENTS

  • Initial Inspection record — captures site data, issue status (open/closed/no issues), location, item details with photos, actions required, and person or trade assigned

  • Reinspection record — date reinspected, notes, and supporting photos; each item can be reinspected multiple times

  • Closed item record — records date closed, acceptance level, and supporting notes

  • Floor plan pin-drop — location reference for each item on a marked-up site plan

  • Status tracking — open, closed, and no-issues states with date-stamped transitions

  • Filtering — all inspections, reports, and site plan pins filterable by status, date range, and assigned person

  • BIM schedule import and bulk upload capability

  • Client and trade access — third parties can be invited to view specific work packages in real time

5.  OUTPUTS

  • Register — No Photos: register of all records with current status, copyable to Excel

  • Register — With Photos: same register with all photographic evidence

  • Summary: detailed summary including floor plan, photos, and item details

  • Summary Inspection Report: full summary including all reinspection data and photos

  • Individual Records: all individual records compiled into one PDF

  • Observation Status — Single Photo: item details with floor plan and one key photo per item

  • Photo Gallery: all photos across all records

  • Linked Excel Spreadsheet — full asset database with linked individual reports in a zip file

6.  RELATIONSHIPS

From

Relationship

To

Construction Monitoring

part of

FireQA

Construction Monitoring

produces

Construction monitoring register

Construction Monitoring

operationalises

Passive Fire Compliance (construction phase)

Construction Monitoring

resolves into

Passive Fire Register — monitored items feed the compliance register on completion

Construction Monitoring

enables

Client and project manager visibility of outstanding items

9.  VERSION CONTROL

Version

1.0

Published

June 2026

Last updated

June 2026

Next review

July 2026

Owner

Clarinspect · fireqa.com